Many people have difficulties in remembering where key information, such as copies of licences, is kept.
The information module enables you to record where information is kept, and:
It is available as a keyword search and can show locations, such as a certain drawer in a filing cabinet (if the infomation is on paper) or a hyperlink to the actual information if it is electronic.
To record where information is stored, do the following:
Step
|
Action
|
Comments
|
1
|
From the Info. Search tab as shown in fig.1 below, click on the
“Enter New Record” button
|
The form shown in fig. 2
appears.
|
2 |
Select a new record and enter the data under category, description,
keywords and location.
|
Description is the title of the
document.
Keywords include additional information which may help during the
search. For example,
including J&G and J & G will allow you to specify either when you
want to search for something.
Location is where the information is. |
3 |
Set up the hyperlink to the data if it is available electronically. | The method depends on which version of Access you've got. If you've got a Runtime Version of Access, use this. |
Fig. 1
Fig. 2